Introduction
In this guide, you will learn how to add new staff members in Newsifier and manage existing staff members. This includes assigning roles, setting permissions, and creating author pages to boost SEO. We'll cover everything you need to know, from the initial setup to managing ongoing staff activities.
Adding a New Staff Member
There are two ways to add a new staff member in Newsifier:
Directly from the menu: Click on the plus icon next to "Staff" in the main menu.
Via the overview page: Go to the "Staff" section in the menu to access the overview page, where you will find a large blue button labeled "New Staff." Clicking this button allows you to create a new staff member.
Filling Out Staff Details
When creating a new staff member, you need to fill in the following details:
Email: Enter the email address of the new staff member.
Full Name: Enter the staff member's first and last name. This full name will appear throughout the system, including on article pages, the author page, and in the dropdown list when creating articles.
Username: Assign a unique username for the staff member, which will be used as their login credential.
Password: Set a secure password.
Role: Choose a role from the available options (detailed below).
Site Access: Select which sites the staff member will have access to (only applicable if you have multiple sites connected).
Status: Set the staff member as "Active" or "Inactive" (default is Active).
Author Page Visibility: Choose whether the editor’s author page will be visible (recommended for SEO). This page will list all articles written by this author.
Tip: Author pages help improve the website's SEO by providing additional credibility to your content. Google prefers websites that display detailed author information.
Additionally, you can input the staff member’s X (formerly Twitter) username and a description that will be visible on their author page.
Note: Once you create a new staff member in Newsifier they will not receive an automated email with their login details. You will need to manually send them their username and password, along with instructions on how to log in to the system.
Staff Roles and Permissions
Newsifier offers a range of staff roles, each with different levels of access and permissions. Below is a breakdown of the available roles:
Admin
Permissions: Full access to the CMS, including the ability to create and manage articles, pages, categories, tags, social posts, newsletters, analytics, and advertisements.
Ideal for: Website owners or managers who need full control over the site.
Editor-in-Chief
Permissions: Similar to Admin, but without access to advertising settings and the site-wide settings.
Ideal for: The highest-ranking editor responsible for overseeing editorial content without access to managing advertisements or the site settings. But with access to the newsletter feature.
Editor
Permissions: Can manage articles, pages, categories, tags, and social posts, but cannot access newsletters or advertisement settings.
Ideal for: Editors responsible for creating and managing content but not involved in newsletters or site monetization.
Guest Author
Permissions: Limited to viewing and managing only their own articles. No access to the rest of the CMS.
Ideal for: Writers contributing a few articles who do not need access to the full CMS.
Chief Moderator
Permissions: Manages moderation and community features, including setting forbidden words that trigger content for review.
Ideal for: A senior moderator overseeing the moderation team and settings.
Moderator
Permissions: Similar to Chief Moderator but cannot change the settings for forbidden words.
Ideal for: General moderators who manage content moderation but do not configure moderation settings.
Advertiser
Permissions: Access is restricted to the monetization section of the CMS, allowing the advertiser to manage advertisements.
Ideal for: External advertising agencies or staff responsible for setting up and managing ads.
Managing Staff Members
After adding staff members, you can view and manage them through the Staff Overview Page. This page provides a detailed overview of all your staff members, showing their:
Name
Username
Role
Site Access (only relevant if multiple sites are connected)
Join Date
Last Login
Status (Active or Inactive)
Filtering Staff Members
At the top of the staff overview page, there is a filter that allows you to sort staff members by role. This makes it easy to locate specific staff members or view staff members based on their roles.
SEO Benefits of Author Pages
Creating an author page for each writer enhances your website’s SEO. When Google sees that each article is associated with a real person who has an author page, it views the website as more trustworthy and credible and this will increase your website's visibility in Google Search And Google Discover. An author page typically includes:
Author's Full Name
Profile Description
Social Media Links (e.g., X (formerly Twitter))
List of Articles Written by the Author
These elements not only add credibility to your website but also help drive more traffic to individual author pages and, subsequently, to their articles.
This guide has covered the essential steps to adding and managing staff members in Newsifier. By setting the correct roles and permissions, you ensure that each team member has the appropriate access while maintaining the security and functionality of your CMS. Don’t forget to take advantage of author pages to boost your site's SEO and showcase the expertise of your staff.
FAQ
How can I change the author display name on the article page and other pages?
How to change the author display name across the system, including on the article page, author page, and dropdown list in the article creation form.
Solution: Go to the user profile settings and update the Full Name with your preferred first and last name. This will automatically update your display name across all relevant sections of the platform.